Last post we started on various types of approvals that may be instilled. http://faoblog.com/processes-ap-approval-matrix/

The next couple of categories are as below:

Priority based approval

Priority based approval may be defined in a client’s structure. Some critical invoices may have to be approved by specifically designated personnel.

Normally you will find two to three levels are sufficient. In some cases systems support up to 5 levels. The levels could be like Critical, High, Medium, Low etc. A client may or may not use all. He might like to call these priorities SameDay, NextDay, and so on….

Each rule will have one or more approvers attached to it, and similar conditions will be attached to it, as defined in the section above.

Various situations in this could be:

  • One person could be authorized to approve
  • 2 or more personnel could be authorized, mandatory condition, all need to approve
  • 2 or more personnel could be authorized, any one to approve
  • 2 or more personnel could be authorized, mandatory condition, combination of any 2 or any three etc.  need to approve

Type based approval

Based on the invoice type, some invoices may have to be approved by specifically designated personnel.

The number of types configurable in this section will probably be linked down to the type of invoices setup for a client.

Each rule will have one or more approvers attached to it, and similar conditions will be attached to it, as defined in the section above.

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